POLICIES OF THE EVERETT YOUTH HOCKEY BOOSTER CLUB
POLICY I – 2013 Funds Distribution Policy
EYHBC members who are EYH players that are in good standing with EYHBC and EYH on a 2013/14 family membership who were members of the EYHBC under a family or lifetime membership in 2011/12 and 2012/13 are entitled to attend the EYHBC Tune Up camp by Pro Edge Power Skating August 19-22 for $50 per player. If the player is also pre-registered to play at EYH for the 2013/14 season $25 of the camp fee will be applied to their 2013/14 EYH player fees.
EYHBC members who are EYH players that are in good standing with EYHBC and EYH on a 2013/14 family membership who were members of the EYHBC under a family or lifetime membership in 2012/13 are entitled to attend the EYHBC Tune Up camp by Pro Edge Power Skating August 19-22 for $95 per player. If the player is also pre-registered to play at EYH for the 2013/14 season $25 of the camp fee will be applied to their 2013/14 EYH player fees.
EYHBC members who are EYH players that are in good standing with EYHBC and EYH on a 2013/14 family membership but were not members of the EYHBC under a family or lifetime membership in 2011/12 and or 2012/13 are entitled to attend the EYHBC Tune Up camp by Pro Edge Power Skating August 19-22 for $150 per player. If the player is also pre-registered to play at EYH for the 2013/14 season $25 of the camp fee will be applied to their 2013/14 EYH player fees.
For the families that are brand new to EYH and have never played for the association before, if you are an EYHBC member under a family membership for the 2013/14 season and are in good standing with the EYHBC and EYH you are entitled to attend the EYHBC Tune Up camp by Pro Edge Power Skating August 19-22 for $50 per player. You must be pre-registered to play at EYH for the 2013/14 season for this rate and $25 of the camp fee will be applied to their 2013/14 EYH player fee.
For families that fall under one of the above criteria yet have previously played at another association but have pre-registered to play the 2013/14 season at EYH, you will be entitled to attend the EYHBC Tune Up camp by Pro Edge under the criteria you qualify for.
For families that are EYH players but not a member of the EYHBC and are in good standing with EYHBC and EYH you are entitled to attend the EYHBC Tune Up camp by Pro Edge Power Skating August 19-22 for $250 per player. If the player is also pre-registered to play at EYH for the 2013/14 season $25 of the camp fee will be applied to their 2013/14 EYH player fees.
EYH players who are under a 2013/14 EYHBC family membership and are in good standing with the EYHBC and EYH are entitled to attend a EYHBC Mitch Love/Shooters Hockey Training Center session during the summer of 2013 at no charge to them.
EYH players who are not under a 2013/14 EYHBC family membership and are in good standing with the EYHBC and EYH are entitled to attend a EYHBC Mitch Love/Shooters Hockey Training Center session during the summer of 2013 for $15 per player.
The Pro Edge camp is limited to August 19-22, four sessions per day, 75 minutes per session, maximum of 30 skaters per session divided by age and skill level. This camp is offered at neighboring associations for $339 per player.
The Mitch Love/Shooters Hockey Training Center sessions will be booked in July for groups of 5 players per session, each session lasting 60 minutes and according to Mitch Love’s availability.
Signups for the Pro Edge Power Skating camp and Mitch Love/ Shooters Hockey Training Center sessions are reserved for EYH players only up to July 21, 2013. After this date, if there is availability, the camp will be opened to non-EYH players at the rate of $300 per player for the EYHBC Tune Up Camp by Pro Edge Power Skating and $25 per player for the Mitch Love/Shooters sessions.
POLICY II – Hardship Scholarships
- At the end of the prior fiscal year, June 30, available scholarship funds are determined per Policy III.
- Everett Youth Hockey Scholarships shall be awarded until there is no longer a need or the Scholarship fund is depleted for the current fiscal year.
- Fiscal year runs from July 1 to June 30
- Scholarships may only be awarded to current EYHBC members in good standing.
- Scholarships may only be awarded if the applicant is in good standing with EYH.
- Scholarships shall be reviewed and awarded in conjunction with Everett Youth Hockey Program Committee member’s recommendations on a case by case basis in the order received.
- Anyone awarded a Scholarship utilizing EYHBC funds must do mandatory volunteer work for EYHBC. Examples would be working EYHBC interests at Everett Silvertip games as required, handing out informational fliers, contacting businesses and sponsors to obtain auction items, working the dinner and auction or other tasks as they may be needed as they present themselves.
- 20 Volunteer hours per half season scholarship are mandatory. To not do your mandatory volunteer work removes you from being able to acquire EYHBC scholarship funds in the future.
- Only half year scholarships based on Rec C hockey pricing will be awarded. If the player happens to play select hockey they will receive half the Rec C fee which may be applied to the Select playing fee.
- Once the Scholarship Fund has been depleted for the current fiscal year, no further monies will be awarded until the next fiscal year.
- First half Scholarships will be assessed in December of each year. If the Scholarship fund has not been depleted further assistance for the second half of the season can be awarded in March.
- Monies donated to EYHBC Scholarship Fund with specific instructions may be only used per the donor’s wishes.
- Any balance remaining in the Scholarship Fund at the end of the fiscal year will remain in the Scholarship Fund account until needed.
- All information gathered for awarding Scholarships will be held in the strictest of confidences.
- Scholarships will not be awarded for Spring Hockey at this time.
- The terms Scholarships and Hardships are each other’s equivalent when concerning the EYHBC Hardship Scholarship Policy.
POLICY III – Funding the Scholarship Fund
As of June 30 each year, the close of EYHBC’s fiscal year, 15% of net funds will be transferred to the scholarship fund.
100% of all funds obtained specifically for the Scholarship Fund or if the Everett Youth Hockey Booster Club is instructed by a donor that the money is for the Scholarship Fund, shall be used only for the Scholarship Fund.
POLICY IV – Hardship Equipment Purchases
Not available at this time
POLICY V – EYHBC Membership (Membership committee)
EYHBC Membership levels
Family membership - $50 donation
- Family of (4) four includes mom, dad and two siblings (The 4 people are restricted to include the two parents with the exception of a single parent situation). If you have more siblings they can be added for $15 per person
- Membership card that can be shown at the Comcast Community Ice Rink desk to receive 10% off any learn to Skate or Learn to Play Hockey session in addition to many other discounts at local businesses.
- Two (2) Stick and Puck passes
- Four (4) EYHBC helmet stickers
- EYHBC window sticker
Individual membership - $25 donation
- Membership card that can be shown at the Comcast Community Ice Rink to receive 10% off any learn to Skate or Learn to Play Hockey class.
- Stick and Puck pass
- EYHBC helmet sticker
- EYHBC window sticker
EYH Player membership - $12 donation
- Membership card that can be shown at the Comcast Community Ice Rink to receive 10% off any learn to Skate or Learn to Play Hockey class.
- Stick and Puck pass
- EYHBC helmet sticker
- EYHBC window sticker
POLICY VI – Business Sponsorships (Sponsorship committee)
Hall of Fame ($2,000)
- Logo on all "Walkers" used at the Comcast Community Ice Rink
- Logo on dasher board of the CCIR with other sponsors
- Table sponsorship (1) at EYHBC annual dinner and auction
- Logo on "Support our Sponsors" banner in the Comcast Community Ice Rink
- Logo on sponsor page of eyhbc.org with link to your business web site
- 1/4 page ad in the player program
- Two (2) business card ads in the player program
- Business card ad in dinner and auction program
- Plaque to display at sponsor’s business
All-Star ($1,500)
- Logo on ten (10) "Walkers" used at the Comcast Community Ice Rink
- Logo on dasher board of the CCIR with other sponsors
- Table sponsorship (1) at EYHBC annual dinner and auction
- Logo on "Support our Sponsors" banner in the Comcast Community Ice Rink
- Logo on sponsor page of eyhbc.org with link to their business web site
- Two (2) business card ads in the player program
- Business card ad in the dinner and auction program
- Plaque to display at sponsor’s business
Hat Trick ($1,000)
- Logo on five (5) "Walkers" used at the Comcast Community Ice Rink
- Logo on dasher board of the CCIR with other sponsors
- Logo on "Support Our Sponsors" banner in the Comcast Community Ice Rink
- Logo on sponsor page of eyhbc.org with link to your business web site
- Two (2) business card ads in player program
- Business card ad in the dinner and auction program
- Plaque to display at sponsor’s business
Goal! ($750)
- Logo on dasher board of the CCIR with other sponsors
- Logo on "Support Our Sponsors" banner in the Comcast Community Ice Rink
- Logo on sponsor page of eyhbc.org with link to your business web site
- Business card ad in the player program
- Business card ad in the dinner and auction program
- Plaque to display at sponsor’s business
Assist ($500)
- Logo on "Support our Sponsors" banner in the Comcast Community Ice Rink
- Logo on sponsor page of eyhbc.org with link to your business web site
- Business card ad in the player program
- Plaque to display at sponsor’s business
POLICY VII – Corporate Sponsorships (Sponsorship committee)
Ultimate EYHBC Sponsor - $10,000
- Headline display at the EYHBC annual dinner and auction with a 6’ banner of your logo
- Logo on marquee on Comcast Arena as a sponsor for the EYHBC annual dinner and auction two weeks prior to event
- 8' Logo ad on dasher board at the Comcast Community Ice Rink
- Logo on all "Walkers" used at the Comcast Community Ice Rink
- Ten table sponsorships (10) at EYHBC annual dinner and auction
- Logo on "Support our Sponsors" banner in the Comcast Community Ice Rink
- Ad on front page of EYHBC.org with link to company web site
- Logo on sponsor page of eyhbc.org with link to your business web site
- Full page ad in player program
- Two (2) business card ads in the player program
- Full page ad in the dinner and auction program
- Two (2) business card ads in dinner and auction program
- Plaque to display at sponsor’s business
Platinum - $5,000
- 4' Logo ad on dasher board at the Comcast Community Ice Rink
- Logo on all "Walkers" used at the Comcast Community Ice Rink
- Five table sponsorships (5) at EYHBC annual dinner and auction
- Logo on "Support our Sponsors" banner in the Comcast Community Ice Rink
- Ad on front page of EYHBC.org with link to company web site
- Logo on sponsor page of eyhbc.org with link to your business web site
- 3/4 page ad in player program
- Two (2) business card ads in the player program
- 1/2 page ad in the dinner and auction program
- Two (2) business card ads in dinner and auction program
- Plaque to display at sponsor’s business
Gold - $3,500
- 4' Logo ad on dasher board at the Comcast Community Ice Rink
- Logo on all "Walkers" used at the Comcast Community Ice Rink
- Two table sponsorships (2) at EYHBC annual dinner and auction
- Logo on "Support our Sponsors" banner in the Comcast Community Ice Rink
- Logo on sponsor page of eyhbc.org with link to your business web site
- 1/2 page ad in the player program
- Two (2) business card ads in the player program
- Business card ad in dinner and auction program
- Plaque to display at sponsor’s business
Silver - $2,500
- Logo on all "Walkers" used at the Comcast Community Ice Rink
- Logo on dasher board of the CCIR with other sponsors
- Two table sponsorships (2) at EYHBC annual dinner and auction
- Logo on "Support our Sponsors" banner in the Comcast Community Ice Rink
- Logo on sponsor page of eyhbc.org with link to your business web site
- 1/4 page ad in the player program
- Two (2) business card ads in the player program
- Business card ad in dinner and auction program
- Plaque to display at sponsor’s business
POLICY VIII – P.A.S.S. Program (Academics committee)
P.A.S.S.(Players Achieving Scholastic Success) is an academic program with the idea of motivating, recognizing and rewarding Everett Youth Hockey players who have excelled in the classroom.
The P.A.S.S. program is open to all Everett Youth Hockey players who are members of EYHBC and meet the requirements of the program. There are two levels that you may qualify for with your dedication to education.
Scholar Athlete: All EYH players who qualify for the P.A.S.S program will be recognized by name on EYHBC.org, awarded a certificate, receive a small gift and be entered in a drawing for a prize.
Scholar Athlete of the Month: All EYH players who qualify for the Scholar Athlete of the Monthprogram will be recognized on the front page of EYHBC.org with Photo and Biography. In addition the player will receive a Scholar Athlete of the Month plaque and be entered in a drawing at the end of the season with a grand prize of a Silvertips camp scholarship. Each Scholar Athleteof the Month will win something.
Qualification Criteria
- Must be a registered player of EYH
- Must be a member of EYHBC
- Minimum of a 3.00 GPA
- Minimum of 3.60 GPA to qualify for the Scholar Athlete of the Month
- Report cards will be the determining factor for a GPA
- Weighted grades for advanced courses at all levels are allowed
- An additional .5 will be added to a grade for an Honors Course
- An additional 1.0 will be added to a grade for an Advance Placement or College Level course.
- Elementary students who are being taught at a higher level will be taken under consideration by the EYHBC Academic Committee. Please submit documentation from the student's instructor.
- Qualifying grades will be grades that mirror the EYH season
- All grades during the season are utilized to calculate the GPA
- Student athletes that receive an Incomplete, an “F” or any failing grade, at anytime during the season, are not eligible for the program that year.
- If your schooling situation does not provide the grading information required, then please submit to EYHBC for review.
- Review of grades will be done in private and will remain confidential
How to calculate your GPA
Four point grading system Letter Grading System
A+ 4.333 E 4.0
A 4.000 S+ 3.667
A- 3.667 S 3.0
B+ 3.333 S- 2.0
B 3.000 NC 0
B- 2.667 N 0
C+ 2.333 NumberGrading System
C 2.000 4 4.0
C- 1.667 3 3.0
D+ 1.333 2 2.0
D 1.000 1 1.0
D- 0.666 0 0.0
F 0.000
POLICY IX – Volunteering for EYHBC
Everyone is welcome to volunteer their time to the Everett Youth Hockey Booster Club. Preferred volunteers will be actual members of EYHBC who are paid in full and in good standing. These people will be given first priority to volunteering their time. If a non-member would like to volunteer their time they absolutely must sign a waiver form prior to doing any type of volunteer work for the Everett Youth Hockey Booster Club.
POLICY X - Non-Cash Gift Acceptance
The Everett Youth Hockey Booster Club will accept contributions of unrestricted gifts, and gifts for specific programs and purposes, provided that such gifts are not inconsistent with the Everett Youth Hockey Booster Club’s stated mission, purposes, and priorities. The Organization will not accept gifts that are too restrictive in purpose. Gifts that are too restrictive are those that violate the terms of the corporate Mission Statement, gifts that are too difficult or costly to administer, or gifts that are for purposes outside the mission of the Organization. The Board of Trustees shall make all final decisions on the restrictive nature of a gift, and its acceptance or refusal.
Acceptable contributions of real property; conservation easements; closely held securities; intellectual property such as patents, trademarks, and copyrights; works of music or art; licenses; royalties; automobiles, boats, planes, or other vehicles; or collectibles of any type should be converted to cash at The Board of Trustees' earliest convenience.
Gifts of real estate, personal property, equipment and other in-kind items will be assessed at fair market value (FMV). Documentation of gifts at FMV must be provided to comply with IRS rules and guidelines and to insure accurate records and asset control. The donor should furnish the fair market value of a non-cash gift. For gifts valued at $5,000 or higher a written certification by a qualified appraiser may be required in accordance with IRS regulations (Form 8283).
POLICY XI - Confilct of Interest
Whenever a member of the Board of Trustees or officer has a financial or personal interest in any matter coming before the Board of Trustees, the board shall ensure that:
The interest of such Board of Trustee(s) member is fully disclosed to the Board of Trustees.
No interested officer or Board of Trustees member may vote or lobby on the matter or be counted in determining the existence of a quorum at the meeting of the Board of Trustees, for the vote in question, at which such matter is voted upon.
Any transaction in which a Board of Trustees member or officer has a financial or personal interest shall be duly approved by members of the Board of Trustees not so interested or connected as being in the best interests of the organization.
Payments to the interested officer or Board of Trustees member shall be reasonable and shall not exceed fair market value.
The minutes of meetings at which such votes are taken shall record such disclosure, abstention, and rationale for approval.
