BYLAWS OF THE EVERETT YOUTH HOCKEY BOOSTER CLUB
ARTICLE I - Name
The name of this corporation shall be The Everett Youth Hockey Booster Club
ARTICLE II - Purpose
The purpose of the corporation shall be to promote, sponsor, and enhance a program dedicated to recreation, sportsmanship, and excellence in youth ice hockey. No member, director or officer of this corporation shall have any right, title, or interest in or to any property of any kind owned by this corporation, nor any income or other funds received or held by this corporation. Upon the liquidation or dissolution of this corporation or upon the abandonment of its purposes, none of the property of the corporation shall inure to the benefit of any member, director or officer, but all such property shall be distributed according to final direction from the Board of Trustees or State law. This corporation is organized exclusively for charitable purposes in promoting Everett Youth Hockey.
ARTICLE III - Office
The registered office of the corporation shall be located within Snohomish County, State of Washington, and the corporation may have such other offices at such places as the Director and Board of Trustees may from time to time determine.
ARTICLE IV - Membership
Membership shall be open to any and all persons with a desire to join in supporting Everett Youth Hockey and desirous of membership in the Organization. There shall be one (1) class of membership and all members shall enjoy the same rights and privileges.
ARTICLE V - Fiscal Year
The fiscal year of the corporation shall end on the 30th day of June of each year.
ARTICLE VI - Meetings of Members
• Section 1. The Annual Meeting of the Members shall be held after the official termination of the hockey season and prior to September 15th. At such meeting the appointment of trustees shall be conducted as provided in Article VII.
• Section 2. Written notice of the Annual Meeting of the Members shall be e-mailed at least seven (7) days prior to the meeting to each member of good standing to the last known email address of such member as the same appears on the books of the corporation. Notice shall state the exact date, time and place of said meeting as determined by the Director and Trustees. The Board of Trustees may also give such other notice as it deems appropriate.
• Section 3. Special Meetings of The Board of Trustees or the Members, for any purpose or purposes, may be called by the Director. Such call of a Special Meeting shall state the purpose or purposes of the proposed meeting. Written notice thereof shall be given to the members in the same manner as for an Annual Meeting of the Members, specifically stating the purpose or purposes for which the Special Meeting is called. Business transacted at all Special Meetings shall be confined to the purposes stated in the notice.
• Section 4. So long as the Corporation is licensed to accept charitable donations or otherwise, there shall be a monthly regular meeting of The Board of Trustees. Said meeting shall be held on the second Monday of each month at 6:00 p.m. or at such other date and time as the Director or The Board of Trustees shall designate within that month. The purpose of said regular meeting shall be to discuss current and future business actions.
• Section 5. A quorum for the Annual Meeting of the Members with the Board of Trustees and any Special Meeting of the members with the Board of Trustees shall include four (4) boardmembers. A quorum for the monthly meeting of The Board of Trustees shall be the presence of the Director, three (3) Trustees and the Secretary or a Board member acting as Secretary shall be necessary and sufficient to constitute a quorum for the transaction of business and except as otherwise specifically provided for in these Bylaws, the act of a majority of the voting Board who are present and entitled to vote at any meeting at which there is a quorum shall be the act of The Board of Trustees.
ARTICLE VII - Board of Trustees
• Section 1. The property and business of the Corporation shall be managed by the Director and The Board of Trustees. The Board of Trustees shall be comprised of one (1) Director, six (6) Trustees, one (1) Secretary and one (1) Treasurer, each of whom shall be appointed by majority vote from current members in good standing before June 30 of each year.
• Section 2. The Director, Trustees, Secretary and Treasurer terms shall run two (2) years except the first year the corporation is in existence in which the Director and three (3) Trustee positions (Trustee position one, three and five) will run for a three (3) year term to offset each of the Trustee position’s term.
• Section 3. The vote for an expired Director, Trustee, Secretary or Treasurer Position shall be by a simple majority of the current EYHBC members who are in good standing via an email voting process before June 30 of each year.
• Section 4. To be eligible for the Board of Trustees vote, you must be a current EYHBC member in good standing with the EYHBC and EYH.
• Section 5. Any Trustee, Secretary or Treasurer may be removed with or without cause from the Board of Trustees at any time by a simple majority vote of the Board of Trustees not in question, provided that written notice of such proposed action to remove the Board member has been emailed to all members of the Board, including the first and original Director thirty (30) days prior to such meeting.
• Section 6. A Director, Trustee, Treasurer or Secretary of the Corporation may resign at any time by giving written notice to the sitting Director or Secretary of the Corporation. Such resignation shall take effect at the time specified therein and unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
• Section 7. A Board of Trustee member shall be automatically removed as a member of the board for the Corporation for three (3) consecutive unexcused absences from board meetings.
Automatic termination of a Board of Trustees member for unexcused absences may be waived by a simple majority vote by the Board of Trustees not in question.
• Section 8. If the position of any of the six (6) Trustees, Secretary or Treasurer becomes vacant by reason of death, resignation, retirement, disqualification, or removal from office or otherwise, the sitting Director may fill such vacancy immediately by appointing a new member to fill the vacant Trustee, Secretary or Treasurer position. Any member so appointed to the vacant position shall serve out that position’s remaining term
• Section 9. If the position of Director, other than the first and original Director, becomes vacant by reason of death, resignation, retirement, disqualification or removal from office, or otherwise, the position will be filled by a simple majority vote of the sitting Board of Trustees. Any member so appointed to the vacant position shall serve out that position’s remaining term.
• Section 10. All members of the Board of Trustees shall be members of the Corporation.
• Section 11. In addition to the powers and authorities conferred upon them by these Bylaws, the Board of Trustees shall have the power to do all lawful acts necessary and expedient to conduct the business of this Corporation, that are not conferred upon the members by these Bylaws, or by the Articles of Incorporation, or by statue.
• Section 12. The Board of Trustees shall be made up of a Director, six (6) Trustees, a Treasure and a Secretary
Article VIII - Meetings of Directors
• Section 1. The Annual Meeting of the Board shall be held within thirty (30) days after the Annual Meeting of the Members.
• Section 2. Regular meetings of the Board shall be held at such times and places as established by The Board of Trustees. No regular meeting of The Board of Trustees will be held unless the date, time and place of the meeting shall have been established in the previous regular Board of Trustees meeting.
• Section 3. Special Meetings of The Board of Trustees may be called by the Director at any time and shall be called by the Director whenever requested to do so in writing by any member of The Board of Trustees. Notice of special meeting may be given to each member of The Board of Trustees personally, email or by mail at least seven (7) days prior to the meeting.
• Section 4. Emergency meetings of the Board of Trustees may only be called by the Director and will take place at the soonest possible time that a quorum of the Director, three (3) Trustees and Secretary or a Board member acting as Secretary can be gathered in one place.
• Section 5. At all meetings of The Board of Trustees, the Director, three (3) Trustees and Secretary or a Board member acting as Secretary shall be necessary and sufficient to constitute a quorum for the transaction of business and except as otherwise specifically provided for in these Bylaws, the act of a majority of the voting Board who are present and entitled to vote at any meeting at which there is a quorum shall be the act of The Board of Trustees.
• Section 6. The Board of Trustees may from time to time determine the order of business at their meetings. The usual order of business at their meetings shall be as follows:
A. The meeting is called to order by the Director at the time and on the date of the meeting.
B. Roll call _ quorum being present the meeting proceeds with the business.
C. Reading by Secretary of minutes of previous meeting and their consideration and approval.
D. Report of officers.
E. Report of Committees.
F. Consideration of Communications.
G. Unfinished business.
H. New business.
I. Set next meeting date.
J. Motion to adjourn.
ARTICLE IX - Officers
• Section 1. The corporation shall have at least nine (9) officers who shall be one (1) Director, six (6) Trustees, one (1) Secretary, and one (1) Treasurer, no two of which offices may be held by the same member except Secretary.
• Section 2. The Director shall be the chief executive officer of the corporation; shall preside at all meetings of the members and The Board of Trustees; shall be in active management of the business of the corporation, and shall see that all orders and resolutions of The Board of Trustees are carried into effect. The Director shall execute all bonds, mortgages and other contracts. The Director shall appoint the chairperson of all committees, and shall be an exofficio member of all committees. The Director shall have the general powers and duties of supervision and management usually vested in the office of the Director of a corporation. The Director shall be a signer on the bank account along with the Treasurer.
• Section 3. The Trustees shall, in the absence or disability of the Director, perform the duties and exercise the powers of the Director and shall perform such other duties as The Board of Trustees shall prescribe.
• Section 4. The Secretary shall attend all sessions of The Board of Trustees and all meetings of the members and record all votes and the minutes of all proceedings in a book kept for that purpose; and shall perform like duties for the standing committees where required. The Secretary shall give, or cause to be given, notice of all meetings of the members and of The Board of Trustees, and shall perform such other duties as may be prescribed by the Director. The Secretary will maintain all required records including copies of the Articles of Incorporation, Bylaws, List of officers with addresses and a list of members with name, address and class of membership.
• Section 5. The Treasurer shall have the custody of the corporate funds and securities and shall keep full and accurate account of receipts and disbursements in books belonging to the corporation and shall deposit all funds in such depositories as may be designated by the Director. The Treasurer shall disburse the funds of the corporation as may be ordered by The Board of Trustees, taking the proper vouchers for such disbursements, and shall render to the Director and Trustees, at the regular meetings of The Board of Trustees or whenever they may require it, an account of all transactions as Treasurer and of the financial condition of the corporation.
• Section 6. The All Board of Trustees shall have a background check done via the Washington State Patrol web site. Should the background check turn up a detail, the Board of Trustees will convene to determine the action to be taken.
• Section 7. Each Board of Trustee shall head a committee. Not heading a committee can be waived by simple majority vote of the Board. If a waiver is not granted by the Board, the Board of trustee member is subject to expulsion from the Board.
ARTICLE X - Executive Committee
The individuals holding the offices of Director, Trustee, Secretary, and Treasurer shall constitute an Executive Committee. The Executive Committee has the authority of The Board of Trustees in the management of the business of the corporation. The Executive Committee shall act only in the interval between meetings of The Board of Trustees and at all times is subject to the control and direction of The Board of Trustees.
ARTICLE XI - Distribution of Funds
• Section 1. The Board of Trustees shall vote on all distribution of funds less than $750 and shall be so by a simple majority. Any purchase greater than $750 will require 3 bids to be presented to the Board of Trustees for a vote to award the purchase. Once an award is made, resubmitting bids is not required unless requested by the Board of Trustees. A simple vote of expenditure will be the only requirement.
• Section 2. The top priorities of The Everett Youth Hockey Booster Club, but not limited to (in no particular order), are to enhance the experience of playing youth ice hockey, to fund ice slots for EYH teams and Junior Silvertips teams of all ages, hardship scholarships for Everett Youth Hockey players in addition to funding equipment purchases for hardship cases and the policies of The Everett Youth Hockey Booster Club.
ARTICLE XII- Committees
• Section 1. Committees shall be authorized and established by the Director and the Board of Trustees to serve at the pleasure thereof. Except as is otherwise provided in these Bylaws with respect to Standing Committees, the Chairpersons of the Committees may appoint or remove members of subcommittees and name the chairpersons of the subcommittees. All Committees including Standing Committees are at all times subject to the control and direction of The Board of Trustees of the Everett Youth Hockey Booster Club. The budget and policies of any such committees or subcommittees shall be submitted to The Board of Trustees for approval and authorization.
• Section 2. The head of each committee will be paid a salary of $1. The salary will be paid each year to the head of each committee during the June Board of Trustees meeting.
ARTICLE XIII - Policies
The Board of Trustees may adopt from time to time policies by which to operate as long as they do not conflict with the Bylaws of this corporation. These policies will remain in effect for twelve (12) months and will be reviewed and established on that basis.
ARTICLE XIV- Books and Records
Board of Trustees members of good standing shall be permitted to inspect the books of the corporation within fourteen (14) days of a verbal or written request.
ARTICLE XV - Audit of Books
The Board of Trustees shall call for an annual audit of the corporation's books.
ARTICLE XVI - Parliamentary Authority
The current edition of Roberts' Rules of Order shall govern the proceedings of all meetings of the corporation and each constituent part, except as provided in these Bylaws.
ARTICLE XVII – Dissolution
In the event of a voluntary dissolution, the net assets will be distributed to Everett Youth Hockey or another Youth Hockey organization as voted upon by the Board of Trustees
ARTICLE XVIII - Amendment of Bylaws
• Section 1. These Bylaws, save ones involving the first and original Director, may be amended by a simple majority vote of The Board of Trustees in good standing and in attendance at any Special Meeting, monthly meeting or emergency meeting called for that purpose, provided that such proposed amendment shall be plainly stated in the call for the meeting at which they are to be considered. The Board of Trustees shall propose the amendment to the Bylaws by resolution setting forth the proposed amendment and directing that it be submitted for adoption immediately. If the notice required by this Article has been given, the proposed amendment may be adopted at any meeting of The Board of Trustees. When a simple majority of the members voting have approved a proposed amendment, it as adopted.
• Section 2. The undersigned being the Director and Secretary of the Everett Youth Hockey Boosters Club and witnessed by the of the Board of Trustees do hereby certify that the foregoing By-Laws were approved by the members of the Everett Youth Hockey Booster Club at the inaugural meeting of The Board of Trustees and are accepted on 6 July 2010, pursuant to notice.
Gary Gusinsky – Director
Dawn McComas – Secretary
Connie Aylett - Treasurer
Jamie Warren – Trustee position 1
Stephen Steinert – Trustee position 2
Open – Trustee position 3
Mike Nouque – Trustee position 4
Brad Sledge – Trustee position 5
Mike Savidge – Trustee position 6